Hello all,

I’m seeking guidance on a scenario involving our Teen Arts Council.

Background:

With support from a contracted professional filmmaker and oversight by City staff, teens are working together to produce a short film that will be incorporated into the curriculum at the local high school.

City staff want to accompany the teens off-site (potentially into private residences) to film certain scenes, in accordance with our oversight obligation.

Questions:

1. Have any other cities permitted youth program activities in private homes or non-City locations
2. If so, what liability waivers, permission forms, staff ratios, or parent presence requirements were implemented?
3. Should the City treat the location similar to a field trip, or prohibit this type of setting altogether?

Any policies, forms, or past experience you can share would be greatly appreciated.

Thanks so much,

Kelly